Town of Fountain

Monthly Meeting Agenda

W9921 Jacobson Rd

November 8^th, 2011

6:30 PM

 

Called meeting to order at 6:30 PM

Present: Wayne Olson-Chair, Mark Stauffacher-Supervisor, Ray Kriegl-Supervisor, Kim Perz-Treasurer, Sarah Ann Shanahan-Clerk

Citizens: Dale Benson, Robert Fox

 

·         Motion to accept agenda was made by Ray, 2^nd by Mark.

o   Passed unanimously.

·         Approval of Minutes

o   Mark made a motion to approve the minutes from Oct. 11^th, 19^th, 26^th and Nov. 2^nd.

o   2^nd by Ray

o   Passed unanimously

·         Treasurer’s Report

o   Come back to.

·         Patrolman’s Report

o   Sand and salt arrived

·         Citizens Input

o   Dale Benson asked about the price differences in the sand bid. It was 5.90 vs. 6.50. Board said they ultimately went with the slightly higher bid because of the coarseness of the sand which is needed for safety.

·         Building permits

o   Kevin Neitzel had a request for a shed.

o   Mark made a motion to approve the permit

o   2^nd by Ray

o   Passed unanimously

·         Correspondence

o   Treasurer and Clerk confirmed their permanent address is in the Town of Fountain.

·         Old Business

o   Grievance Procedure

§  Robert Fox agreed to be the appointed hearing officer with a compensation of $200 per hearing.

o   Building Permit Non-Compliance

§  Nothing new to report

o   Complete WISLR report

§  Board directed Clerk to submit report to DOT

·         New Business

o   New Backhoe

§  Current one is 13 years with almost 3000 hours. Still has good value for trade in, at 4000 hours the trade in value is low.

§  A new backhoe, including trade in, would cost $62,000 (7yr warranty) from CAT and $57,000 (2yr warranty) from TITAN.

§  Mark made a motion to ask the electors at the 2012 Annual Meeting to pay for a new backhoe after the truck has been paid off.

·         Bills

o   Mark made a motion to pay the bills

o   2^nd by Ray

o   Passed unanimously

 

Public Hearing on 2012 Budget

November 30^th, 2011

 

Meeting was called to order at 6:30 p.m.

 

Present: Wayne Olson-Chair, Mark Stauffacher-Supervisor, Ray Kriegl-Supervisor, Kim Perz-Treasurer, Sarah Ann Shanahan-Clerk

 

Citizens: None

 

·         Input: None

·         Meeting closed at 6:45 p.m.

 

Special Meeting of the Electors

November 30^th, 2011

 

Meeting was called to order at 6:15 p.m.

 

Present: Wayne Olson-Chair, Sarah Ann Shanahan-Clerk

 

Citizens: Kim Perz, Ray Kriegl, Mark Stauffacher

 

·         Input: None

·         Kim made a motion to approve the proposed 2012 levy (identical to 2011).

o   2^nd by Mark

o   Passed unanimously

 

Meeting was closed at 6:50 p.m.

 

Special Board Meeting

November 30^th, 2011

 

Meeting was called to order at 6:50 p.m.

 

Present: Wayne Olson-Chair, Mark Stauffacher-Supervisor, Ray Kriegl-Supervisor, Kim Perz-Treasurer, Sarah Ann Shanahan-Clerk

 

Citizens: Jim Rogers-Assessor

 

2012 Budget

·         Mark made a motion to adopted the budget as printed in the paper

o   2^nd by Ray

o   Passed unanimously

Correspondence

·         Proposal to reassume control of Town Shop Rd from Hustler

o   Put on December agenda

o   Wayne will touch base with Hustler about a joint meeting

Building Permits

·         None

·         Waiting for plumber to check the property on Cty H

Land Behind Cooks

·         Not clear if the cabin is in Fountain or Orange

·         Jim will double check

o   More digging needs to be done, not clear if it the joint property owners or Randalls.

Bills

·         Ray made a motion to pay the bills

o   2^nd by Mark

o   Passed unanimously

 

 

 

 

Special Board Meeting

December 12^th, 2011

Hustler Town Hall

 

Meeting was called to order at 6:00 p.m.

 

Present: Wayne Olson-Chair, Ray Kriegl-Supervisor, Mark Stauffacher-Supervisor, Sarah Ann Shanahan-Clerk

 

Absent: Kim Perz-Treasurer

 

Town Shop Rd.

·         Dennis Weiss attended and talked about the process that the village and town would have to go through for Town of Fountain to assume full ownership of Town Shop Rd. to Cty A. A total of .31 miles.

·         A village and a town are prohibited from submitting a joint application for TRID money.

o   Without the TRID money, Hustler would not be able to afford the work that is proposed to be done in 2013 by Town of Fountain. If the detachment process starts in 2012, the entire road could be submitted for TRID money consideration.

Town of Fountain

Special Board Meeting

November 2^nd, 2011

Meeting was called to order at 5:30 p.m. followed by the Pledge of Allegiance

Present: Wayne Olson-Chair, Mark Stauffacher-Supervisor, Ray Kriegl-Supervisor, Sarah Ann Shanahan-Clerk

Absent: Kim Perz-Treasurer

·         Correspondence

o   WISLine Series is available for elections workers. Clerk will purchase the CD and provide training to all 2012 poll workers and recertify Chief Inspector.

o   Received a notice of installation of a holding tank at W8592 Orange Rd.

o   Mark requested that New Backhoe be put on next meeting’s agenda

·         Building permits

o   None

·         Town Hall Software

o   Mark made a motion to purchase the software for $1099.

§  2^nd by Ray

§  Passed unanimously

·         Budget

o   Board worked on line item budget for 2012 draft.

o   Public Hearing will be held on November 30^th at 6:30 p.m. If any person is interested in obtaining a copy, they may do so by contacting the Clerk, Sarah Ann Shanahan at 608-547-9548.

·         Bills

o   No bills to pay

Next meeting is November 8^th at 6:30 p.m.

 

Town of Fountain

Monthly Meeting Agenda

W9921 Jacobson Rd

November 8^th, 2011

6:30 PM

 

Called meeting to order at 6:30 PM

Present: Wayne Olson-Chair, Mark Stauffacher-Supervisor, Ray Kriegl-Supervisor, Kim Perz-Treasurer, Sarah Ann Shanahan-Clerk

Citizens: Dale Benson, Robert Fox

 

·         Motion to accept agenda was made by Ray, 2^nd by Mark.

o   Passed unanimously.

·         Approval of Minutes

o   Mark made a motion to approve the minutes from Oct. 11^th, 19^th, 26^th and Nov. 2^nd.

o   2^nd by Ray

o   Passed unanimously

·         Treasurer’s Report

o   Come back to.

·         Patrolman’s Report

o   Sand and salt arrived

·         Citizens Input

o   Dale Benson asked about the price differences in the sand bid. It was 5.90 vs. 6.50. Board said they ultimately went with the slightly higher bid because of the coarseness of the sand which is needed for safety.

·         Building permits

o   Kevin Neitzel had a request for a shed.

o   Mark made a motion to approve the permit

o   2^nd by Ray

o   Passed unanimously

·         Correspondence

o   Treasurer and Clerk confirmed their permanent address is in the Town of Fountain.

·         Old Business

o   Grievance Procedure

§  Robert Fox agreed to be the appointed hearing officer with a compensation of $200 per hearing.

o   Building Permit Non-Compliance

§  Nothing new to report

o   Complete WISLR report

§  Board directed Clerk to submit report to DOT

·         New Business

o   New Backhoe

§  Current one is 13 years with almost 3000 hours. Still has good value for trade in, at 4000 hours the trade in value is low.

§  A new backhoe, including trade in, would cost $62,000 (7yr warranty) from CAT and $57,000 (2yr warranty) from TITAN.

§  Mark made a motion to ask the electors at the 2012 Annual Meeting to pay for a new backhoe after the truck has been paid off.

·         Bills

o   Mark made a motion to pay the bills

o   2^nd by Ray

o   Passed unanimously.

 

Town of Fountain

Monthly Board Meeting

October 11^th, 2011

Present: Wayne Olson-Chair, Mark Stauffacher-Supervisor, Sarah Ann Shanahan-Clerk

Absent: Ray Kriegl-Supervisor, Kim Perz-Treasurer

Citizens: Sandy Shanahan, Lynn Willard, Joe Willard, Shaun McCullock, John Wenum

Meeting was called to order at 6:30 p.m. followed by the Pledge of Allegiance.

·         Agenda

o   Mark made a motion to accept the agenda

§  2^nd by Wayne

§  Passed unanimously

·         Approval of Minutes

o   Wayne made a motion to approve the minutes

§  2^nd by Mark

§  Passed unanimously

·         Treasurer’s Report

o   No report was given

·         Patrolman’s Report

o   Mostly mowing and getting ready for winter. Salt arrived and sand will be on the way soon.

·         Citizen’s Input

o   Representatives from NLFD were there to talk about the services they provide and to answer any questions the Town may have.

o   Sandy Shanahan requested a horse warning sign be put on both sides of Jacobson Rd.

·         Building Permits

o   Tony Carpenter applied for a permit for a deck

§  Wayne made a motion to approve the permit

§  2^nd by Mark

§  Passed unanimously

·         Old Business

o   The Cemetery Association requested approval to purchase 2 signs with rules similar to Wonewoc.

§  Mark made a motion to purchase two signs at $95 apiece.

§  2^nd by Wayne

§  Passed unanimously

·         Road Inspection

o   October 19^th at 7 a.m.

·         Building Permit Non Compliance

o   Wayne had directed them to the County because of a lack of sanitation permit.

·         Budget Schedule

o   1^st meeting will be October 19^th at 5:30 p.m.

·         WISLR

o   Will do at November 8^th meeting

·         Grievance Procedure

o   Clerk presented a form adopted from language provided by the Towns Association. The Board needs to find a hearing officer.

o   The Board asked the Clerk to speak with Robert Fox about filling that position.

·         Assessor Contract

o   The Board will keep a ¼ of the payment until an electronic copy of the assessment is provided.

·         Review Fire Contract

o   We still have 2 years with NLFD

·         TRIP application

o   Mark made a motion to apply for TRIP and TRID money for Schucht Rd.

§  2^nd by Wayne

§  Passed unanimously

·         Payment of Bills

o   Mark made a motion to pay the bills

§  2^nd by Wayne

§  Passed unanimously

Next meeting is October 19^th

Town of Fountain

Special Board Meeting

October 19^th, 2011

7 a.m.

Present: Wayne Olson-Chair, Ray Kriegl-Supervisor, Sarah Ann Shanahan-Clerk, Keith Hanson-Patrolman

Absent: Coffee and donuts promised by Chair

·         Correspondence

o   TRIP

§  Wayne attended the meeting and we pulled our name out of the TRIP fund because of lack of money and instead focus on submitting Town Shop for TRID money from Cty A to Olson Rd.

·         Road Inspection Completed

·         The Board will fill out the WISLR information at the next regular Board meeting.

Town of Fountain

Special Board Meeting

October 19^th, 2011

Present: Wayne Olson-Chair, Mark Stauffacher-Supervisor, Ray Kriegl-Supervisor, Kim Perz- Treasurer, Sarah Ann Shanahan-Clerk

Meeting was called to order at 6:30 p.m. followed by the Pledge of Allegiance.

·         Correspondence

o   Salt company suffered losses due to a tornado. Luckily, they are still in good position to complete orders. The town has already received our salt for this coming winter.

o   TRIP

§  Wayne attended the meeting and we pulled our name out of the TRIP fund because of lack of money and instead focus on submitting Town Shop for TRID money from Cty A to Olson Rd.

·         Building Permit Request

o   A request on behalf of Dr. Coffee was made for a deck and decided to also add a garage.

§  The Board explained the ordinance and they will attend the next meeting with drawings of the proposed structures and measurements.

·         Budget

o   The Board worked on their 2012 draft budget.

·         Payment of Bills

o   Mark made a motion to pay the bills

o   2^nd by Ray

o   Passed unanimously

Next meeting is October 26^th at 5:30 p.m.

Town of Fountain

Special Board  Meeting

October 26^th, 2011

Meeting was called to order at 5:30 p.m. with the Pledge of Allegiance

Present: Mark Stauffacher, Ray Kriegl, Sarah Ann Shanahan-Clerk, Kim Perz-Treasurer

Absent: Wayne Olson – Chair

Citizens: Bob St. Clair, Sam Grieses, Keith Herritz

·         Building Permit

o   Ray made a motion to approve the permits for the ramp and shed for Dr. Coffee.

§  2^nd by Mark

§  Passed unanimously

·         Non-Compliance

o   The Board received a letter requesting a variance by the violator for a variance.

o   Mark made a motion to deny the request for variance because of the trailer because of its age.

§  2^nd by Ray

§  Passed unanimously

o   A request was made to allow the trailer to remain until the spring. The Board told them to contact the county first and if the county allowed it the board would consider doing the same.

·         Correspondence

o   Clerk attended WTA convention, gave an update on the multi-state heavy equip study being conducted, provided an updated on the new Photo ID requirements to vote, and identified a potential software provider.

§  The Clerk suggested doing a mailing to town residence in January to make them aware of the new requirements at the polls.

§  Town Hall Software provides a Quickbooks, like service specifically for munis. They have great help, offsite backup, and affordable updates.

o   The Treasurer received correspondence on a new computer. The seven year old one currently used needs to be replaced.

§  Mark made a motion to buy a laptop for $499, $79.00 for a printer, and to also purchase extra ink.

§  2^nd by Ray

§  Passed unanimously

Next meeting is November 2^nd at the Town Hall

Town of Fountain

Monthly Board Meeting

September, 13^th 2011

Present: Wayne Olson-Chair, Mark Stauffacher-Supervisor, Ray Kriegl-Supervisor, Kim Perz-Treasurer, Sarah Ann Shanahan-Clerk, Keith Hanson-Patrolman

Citizens: Sandy Shanahan

Meeting was called to order at 6:30 p.m. with Pledge of Allegiance

·         Mark made a motion to accept the agenda with changes in order, 2^nd by Ray and passed unanimously.

Patrolman’s report

·         Tomah gravel pit is closed and have to go to Norwak. Patrolman was directed to use Norwak to get gravel for Peterson Road and to check to see when Tomah site will re-open.

·         Keith would like to take ½ of sick leave money and rewrite policy so he will accumulate 60 instead of 120 sick days. This will be added to special meeting on 21^st.

Citizen’s Input

·         Assessment objection- wanted to know the process for filing.

·         11 people came to open book

Building Permit

·         None

Correspondence

·         Bank interest rate for checking account decreased

·         Wayne is going to check on the required number of signatures for checks

·         Towns Association

·         Budget training and annual meeting notification

·         WISLR- road inspection review, put on October agenda.

·         Fahrner- Mark made a motion to pay $16,050 of the bill, 2^nd by Ray, passed unanimously.

Junk Ordinances

·         Arris had put together ordinances, board reviewed and signed, clerk will submit to county.

Aquarian Gardens

·         August 29^th complaint because they sold alcohol without a permit

·         Complaint was filed against them for trespassing on sportsmen club land and private land

Sand

·         Bollig will backhaul at rate of $6.75. The board accepted this bid.

Nate Bell

·         Charge him $465.60 for culvert based on rate of previously purchased ones.

Campground Ordinance

·         Don’t have one already, should we?

·         Have clerk talk to other towns about their ordinance

·         Sarah and Wayne- Send letter to Aquarian Gardens on leaving person property on the road for more than 48h.

Software

·         Talk to Chriz Zindorf about program and cost of having him transfer info to a different/cheaper version of quickbooks.

Building permit violations

·         Talk to county about next steps

Fahrner

·         Reviewed earlier

Cemetery

·         Wants to purchase Access, may make more sense to purchase office suite.

·         Mark made a motion to buy suite, up to $500 to come out of cemetery budget. 2^nd by Ray, passed unanimously

·         Cemetery rules sign

·         Put on October agenda

·         Publish update prices on cemetery plots effective Jan. 1.

 

 

 

 

Special Board Meeting

September 21^st, 2011

Present: Wayne Olson-Chair, Mark Stauffacher-Supervisor, Ray Kriegl-Supervisor, Sarah Ann Shanahan-Clerk

Absent: Kim Perz-Treasurer

 

·         Patrolman Sick Leave and Policy Update

o   The clerk advised the board to put together a comprehensive employee manual for future employees.

o   Ray made a motion to compensate Keith Hanson $7200 for 60 sick days and to update the his employee policy to have a maximum of 60 accrued sick days.

§  Mark 2^nd

§  Passed unanimously.

·         Town Road Obstruction

o   Wayne made a motion to send a letter to Aquarian Gardens to move the building off of the town road.

§  2^nd by Ray.

§  Passed unanimously.

·         Building Permit Non Compliance

o   Put on October agenda. Invite those not in compliance to attend.

·         Payment of Bills

o   Wayne made a motion to pay the bills

§  2^nd by Ray

§  Passed unanimously.

Monthly Board Meeting

 

August 9th, 2011

·          Meeting was called to order at 6:32 p.m.  followed by the Pledge of Allegiance

·          Present: Wayne Olson-Chair, Ray Kriegl-Supervisor, Mark Stauffacher-Supervisor, Kim Perz-Treasurer, Sarah Ann Shanahan-Clerk

·          Citizens: Berthiaume Bradley, James Newlun, Earl Ells, John Wenum, Jim Rogers

·          Agenda

o    Wayne made a motion to move payment of bill to the beginning of the agenda and then to move to accept it

o    2^nd by Mark

o    Passed unanimously

·          Building Permit

o    Garage- no line fence nearby.

o    Mark made a motion to approve the permit, 2^nd by Ray, passed unanimously

·          Audit

o    Very minor mistakes and few suggestions on procedures that could provide the board with more clarity. Accounts match and Payables are in order

·          Camp Douglas Fire Chief

o    Gave a short briefing on what CD has to offer and prices

o    Noted that costs would go down if other munis were added

o    Wayne wants to review our current contract with NL

o    Fire Chief offered to schedule a walk through

·          Bills

o    Ray made a motion to pay the bills, 2^nd by Mark, passed unanimously

·          Assessment

o    Scheduled September 7^th from 4-7 pm. For Open Book and September 21^st from 6-8 pm. For BOR

o    Jim reminded us to record the meeting

·          Minutes

o    Mark mad e a motion to accept the minutes, 2^nd by Ray, passed unanimously

·          Treasurer’s Report

o    Wayne made a motion to accept treasurer’s report as written, 2^nd by Ray, passed unanimously

·          Patrolman

o    Changed oil, moved Bell culvert, hauled gravel and patch mix, patched Valley and Town Shop, cracked sealed O’Connor but ran out of filler.

o    Can we order more filler?

·          Correspondence

o    Sand Bids

o    2 received from Bollig and Benson;  $5.80 vs. $7.00

o    Worried about the type of Sand Benson has. It’s very fine and won’t cut or be good for traction. Public safety is important.

o    Asked the Patrolman to check both types and give a report.

·          Liquor License

o    Clerk spoke with WTA and gave Aquarian a copy of the application.

·          Email Backup

o    Mozy is $3.75 + .5/MB per month

o    Mark made a motion to purchase Mozy as a backup service, 2^nd by Ray, passed unanimously

·          Brown Painting

o    Mark will purchase necessary supplies

·          Cemetery Association

o    Chair-Kari Oslon

o    Sextons: Arris Sullivan, Ray Kriegl

o    Clerk/Treasurer- Sarah Ann Shanahan

·          Nate Bell Culvert

o    30 ft in size we need to find an invoice that we can use a reference to determine the price of the culvert.

·          Meeting was adjourned at 8:40 p.m.

Next meeting is September 13^th at 6:30 p.m.

Cemetery Association Meeting

July 21^st, 2011

Present: Kari Olson, Arris Sullivan, Ray Kriegl, Sarah Ann Shanahan

·         Election of Officers

o   Chair-Kari Olson

o   Co-Chair-Arris Sullivan

o   Clerk/Treasurer-Sarah Ann Shanahan

o   Sextons- Arris Sullivan, Ray Kriegl, Sarah Ann Shanahan

·         Regulations

o   Group reviewed the Cemetery Ordinance

o   We should include a copy of the ordinance to anyone who purchases a lot, send copies to monument companies

o   Receipts need to be sent and map needs to be marked.

·         Cemetery Maintanence

o   Complaint about the grass being mowed to short. No action taken.

·         Record Keeping

o   Chris Zindorf, who is working on the Elroy cemetery spoke about the program and the work he is doing to get that cemetery properly recorded.

§  2 things need to be done- database and mark the map

·         Includes:

o   Title of Grave (can be different than buried)

o   First and last name of owner

o   Date of purchase

o   Amount

o   Death

§  First and last name, date, race, sex, DOB, DOD, age, how disposed of, funeral director, monument company, section, lot, grave, veteran (which war), remarks

§  Program

·         Access

o   You can set up query, keeps records completely intact

o   We should set up cemetery map first, then start putting people in

o   Always include 0 in front of a single number

o   % sign in remarks column denotes open

·         Rita Zindorf

o   We need proof that she bought those lots

o   As for the rest, it is first come first served.

·         Next Agenda

o   Cemetery rules (Wonewoc)

o   Price of lots

August 16, 2011

Town of Fountain

Cemetery Association Meeting

Noon – Town Hall

Camp Douglas WI 54618

 

Attendees:   Chairperson Kari Olson, Ray Kriegl, Arris Sullivan

Absent:  Clerk/Treasurer – Sarah Shanahan

 

Minutes from July 21, 2011 meeting – not available

Treasurer’s Report – Not available but Ray said there is about $8,000 in a CD at the New Lisbon Bank

 

Cemetery Regulations –

Wonewoc has posted the following:

 

Name of Cemetery RULES OF DECORATION Effective October 2, 2011 All memorial decorations not located on the headstone or on the monument’s base unit MUST BE: Contained on a single-pole urn OR hung from a shepherd’s hook, Elevated at least 12 inches above the ground AND Placed on either side of the headstone NOT in front or in the back of the monument.   Any memorial item that does not conform to these rules will be removed and temporarily placed in an open holding area.   (Adopted by the Town Board on August 16, 2011)

 

A motion was made by Arris to approve the signage, post on the town website, add to cemetery ordinance and publish new change in the newspaper by October 1, 2011.   Ray 2^nd, Kari voted Nay.   Motion carried.

 

Arris will call Wonewoc and see where they got their metal signs made and order two.

 

Survey of Area Cemetery Prices: Arris had checked with several village, city and church cemeteries – the average going rate is $250.   Motion was made to change town price from $200 to $250 for residents and $250 to $300 for nonresidents effective 1 January 2012.  Motion carried unanimously.    Update website and add to above notice in the newspaper.

 

Cemetery Records – Microsoft access – No action as information was not available.

 

Next meeting will be Noon, October 18, 2011

 

 

 

 

 

November 1^st, 2011

Cemetery Association Meeting Minutes

Present: Kari Olson-Chair, Arris Sullivan, Ray Kriegl, Sarah Ann Shanahan-Clerk/Treasurer

·         Meeting called to order at 12:10 p.m.

·         No minutes to review

·         $8221 in the cemetery CD. We need to make sure that the perpetual care money from lots is put into the CD from 2011.

·         Signs

o   Arris will order signs and bill the town.

·         Brewster

o   Ray made a motion to purchase a small dump truck load, approximately 7 yards, of black dirt.

§  2^nd by Arris

§  Passed unanimously

·         Olson Cemetery Lot

o   We need to deed the Anderson’s the properly lots where members of the family are already buried and clarify the same for the Olson lots. Clerk will draft letter.

·         Adjourned for Walkthrough at 12:45 p.m.

Cemetery Association Board Meeting

December 6^th, 2011

12:00 p.m. at Town Hall

·         Present: Kari Olson-Chair, Ray Kriegl, Arris Sullivan, Sarah Ann Shanahan-Clerk

·         Treasurer’s Report

o   $8,301.37 in the account.

§  Need to double check if perpetual care from the 2 lots that Helen Stoughtenger bought are included.

§  Next interest payment is Feb. 2012

·         Minutes

o   Arris noted that we need to update the ordinance.

§  Arris made a motion to approve the minutes.

§  2^nd by Ray

§  Passed unanimously

·         Cemetery signs

o   Need black dirt, about 7 yards. Ask Keith if we have any available.

o   Signs in and paid for.

·         Letter to clarify ownership

o   Letters were prepared and sent Sandy Anderson and Brian Olson to clarify lots in Zindorf Cemetery

·         Cemetery Records

o   Marked grave in Brewster, the headstone is wrong and can’t dig grave. Arris will contact family and get permission to move stone and to remove any liability from the town if something were to happen.

o   Started organizing records

·         Next meeting February 15^th at 12:00 p.m.

Town of Fountain

Special Board Meeting

July 20^st, 2011

Attendees: Wayne Olson-Chair, Mark Stauffacher-Supervisor, Ray Kriegl-Supervisor, Sarah Ann Shanahan-Clerk

Absent: Kim Perz-Treasurer

Meeting was called to order at 7:10 p.m.

·         Salt Contract

o   Mark talked to the company and they claim that they can’t guarantee October delivery. Mark suggested that we do the Sept. 1 delivery.

o   Contract is through the state. Cost would be $11,097.

o   Keith is worked with Glendale to finish up their shed, so we will have free space.

§  Ray made a motion to turn the contract in for Sept. 1 delivery

§  2^nd by Wayne

§  Passed unanimously.

·         Batko and Hoff Rd.

o   We received our TRIP money and county tax settlements.

o   Remaining balance to Fahrner is $64101.

§  Mark made a motion to pay ½ the road bill

§  2^nd by Ray

§  Passed unanimously

·         Assessment

o   Wayne will talk to Jim about progress and setting a date for Open Book/BOR

·         Junk Ordinance

o   Sarah searched and couldn’t find the paperwork. She will ask Arris to rewrite them.

Town of Fountain

Draft Minutes-Public Hearing

July 21^st, 2011

Present: Supervisor Mark Stauffacher, Supervisor Ray Kriegl, Clerk Sarah Ann Shanahan

Absent: Chair Wayne Olson, Treasurer Kim Perz

Citizens: Art and Leona Jahncke, John Wenum, Paul Fedor, Gilbert Schmidt

 

Meeting was called to order at 6:30 p.m. followed by the Pledge of Allegiance

Variance for Paul Fedor

·         Asking to replace old mobile home with a 1997 mobile home in the same location.

·         Discussion

o   Will it be anchored? Yes by Castle Homes

o   Building inspection? Yes, doubled checked with Kellner to make sure it’s up to code. He will do a depth check before the home is put on.

o   Anyone here opposed to this? No

o   Was there any correspondence? No. Letters were mailed to all the landowners within 1000 feet and the ad ran in the messenger for 2 weeks.

·         Ray made a motion to grant the variance for the Fedors. 2^nd by Mark. Passed unanimously

Variance for Gilbert Schmidt

·         Asking to put a shed up with the closest corner being 45 feet from the center of the road.

·         Discussion

·         How do you plan to enter the shed? Through the existing driveway

·         Where will the doors be?

·         Doors will be on the end, across from the house

·         Ray made a motion to approve to permit for the shed. 2^nd by Mark. Passed unanimously.

·         Ray made a motion to adjourn the hearing. 2^nd by Mark. Passed unanimously.

Town of Fountain

Draft Meeting Minutes

July 12^th, 2011

 

·         Meeting was called to order at 6:35 p.m. followed by the Pledge of Allegiance.

·         Roll Call:

o   Present: Wayne Olson-Chair, Mark Stauffacher-Supervisor, Ray Kriegl- Supervisor, Kim Perz-Treasurer, Sarah Ann Shanahan-Clerk

o   Citizens: John Wenum, Todd Kellner, Anthony Verde

·         Approval of Minutes

o   Mark made a motion to accept the minutes as presented from 6.14.11

§  Ray 2^nd.

§  Passed unanimously

o   Ray made a motion to pass the minutes as presented from 6.21.11

§  Mark 2^nd

§  Passed unanimously

·         Treasurer’s Report

o   There are some outstanding checks that are QuickBooks discrepancies. The treasurer and the clerk are working to correct the errors.

o   We received a $20,000 highway payment from the state

o   Mark made a motion to accept the treasurer’s report

o   Ray 2^nd

o   Passed unanimously

·         Patrolman’s report

o   From log- graded Tunnel road, mowed, cut trees on Schucht, need to patch Town Shop and Valley [estimates 3 loads of patch mix and gravel per road]. Roads that need work are Tunnel, Langer, Matzke

o   Look into gravel in September

o   Crack sealer needs to be used-start with O’Connor and then Olson.

·         Citizen input

o   None

·         Agenda

o   Motion by Ray to accept the agenda

o   2^nd by Mark

o   Passed unanimously

·         Correspondence

o   WTA dues-check was never received

o   WTA Annual meeting in October- going to be talking about TRIP-D which had more money put into it.

o   Bellin-No drivers were screened from our town

·         Building Permits

o   Chicken coop at Raye’s place.

§  Mark made a motion to accept the application.

§  2^nd by Ray.

§  Passed unanimously.

o   Do soft sided shelters, not anchored need a permit? It says if they are temporary, then no.

·         Hoff Rd. Cattle Pass

o   Estimate from the county is for roughly $20,000. Wayne let Steve Benson know.

§  Cannot let him put in a smaller one

o   In the end, statute’s dictate that this is not the town’s responsibility.

o   Wait until we hear from Steve.

·         Audit

o   Auditors were here at the end of the month. Face value-everything seems to be in order.

o   Clerk will contact them to find out when report will be ready.

·         Salt Contracts

o   Cost is $69/ton, last year was $68/ton.

o   Deliver on September 1^st?

o   We should have more money in October and that’s when it was delivered last year.

o   Revisit in October.

o   Wayne will double check on back hauling

o   We need to post a bid for sand for October delivery-1000 yards

·         Inuit Payroll

o   Kim will grab a copy of the formulas to calculate payroll taxes. No need to pay for upgrade now.

·         Updated Emergency Plan

o   Sarah and Wayne put together updated version and will get it sent to the appropriate folks.

·         Variance

o   Public hearing is for July 20^th at 6:30 p.m.

§  Fedor and Schmidt requests.

·         Cemetery Association Meeting

o   July 21^st at Noon

o   John Zindorf called about the fence, headstones and grass

o   Rita Zindorf claimed she paid cash for some plots but no proof.

·         Fire Extinguisher training

o   Set for July 22^nd at 1 p.m. at Town Hall

·         Schucht Rd. Culvert County Matching Funds

o   Broad reviewed application and no errors were found.

o   Clerk will submit to county.

·         Crack Sealer

o   Needs to be used. Talked about in Patrolman’s report.

·         Dan Peterson Culvert

o   Had purchased an unneeded culvert. Town bought it for $300 and added to our stockpile.

·         Bills

o   Ray made a motion to pay the bills

§  Mark 2^nd.

§  Passed unanimously.

 

Town of Fountain

Special Board Meeting

June 21^st, 2011

 

Present: Wayne Olson-Chair, Ray Kriegl-Supervisor, Sarah Ann Shanahan-Clerk, Arris Sullivan- Citizen, John Wenum-Citizen

Absent: Mark Stauffacher-Supervisor, Kim Perz-Treasurer

 

Pledge of Allegiance was at 12:10 p.m.

Building Permits

·         None

Hoff Road Cattle Pass

·         There may be an opportunity to qualify for a 50/50 cost sharing split. If pursued Steve Benson would be responsible for the portion not paid by the county. We would work with him to submit the necessary paperwork.

·         First need a determination from the county that this project would qualify. Tabled until further notice.

Redistricting Resolution

·         The resolution would create 2 wards in the town to reflect the change in county supervisory lines. A northern portion of the district would be represented by Supervisory district 8 with the remaining portion of the town remaining in District 9.

·         Wayne made a motion to pass resolution 2011-04 for redistricting. 2^nd by Ray. Passed unanimously.

Auditor

·         Collins and Associates was the most competitive quote we have received.

·         Ray made a motion to use Collins and Associate and to have the audit start ASAP.

·         Wayne 2^nd.

·         Passed unanimously

Fahrner Bill

·         Wayne made a motion to pay $76,567.74 for Schucht Road work.

·         Ray 2^nd

·         Passed unanimously.

Truck Levy

·         The board asked for clarification on the exact amount levied each year.

Treasurer’s Position

·         Reviewing of town ordinance indicates that the treasurer should be responsible for the all money in and out.

·         Wayne and Sarah will meet with Kim to clarify responsibilities of clerk and treasurer. Also set up a time for the 2 to reconcile each month.

Other

·         Car counter counted 150 cars that used Town Shop road from A to Olson Rd in 1 day

Meeting was adjourned at 1:30 p.m.

Next meeting is July 12^th at 6:30 p.m.

Draft Minutes

Town of Fountain Board Meeting

June 14^th, 2011

Meeting was called to order at 6:30 p.m. followed by the Pledge of Allegiance

Roll Call

·         Present: Wayne Olson-Chair, Mark Stauffacher-Supervisor, Ray Kriegl-Supervisor, Sarah Ann Shanahan-Clerk

·         Absent: Kim Perz-Treasurer

·         Citizens Present: Brian Olson, Kari Olson, Irv Wehman, Steve Benson, Arris Sullivan, Todd Kellner, John Wenum, Paul Fedor

Approval of Minutes

·         Mark made a motion to approve the May 11^th and June 1^st minutes.

·         Ray 2^nd.

·         Passed unanimously

Treasurer’s Report

·         Wayne and Sarah went to the Bank of Mauston to discuss the CD’s. What we discovered was that the resolution passed in January asked for $114,525.30 to be moved from checking into various CDs. The bank had only moved $71,106.82. That remaining money, $43,418.48, was to be allocated for road projects and maintenance.

·         A hard copy of the treasurer’s report was provided. No action was taken.

·         Wayne had asked for clarification from the Towns Association about the role of the Treasurer. That statute as well as the Town of Fountain’s ordinance states that the Treasurer is responsible for all money in and out the town. Historically at the Town, the clerk has been responsible for money out.

Patrolman’s report

·         Patrolman was absent, but spoke with Mark about his log book. The book noted that the patrolman has fixed Batko, patched and graded needed roads, hauled patch mix, worked on lawn mowers and has done the prep work to reinstall the guard rail on Schucht rd.

Citizen’s input

·         There sure be clear directions to the treasurer and what is expected. Items received and dispersed are more than bank statements.

·         Audit is needed.

Agenda

·         Mark made a motion to approve the agenda

·         Ray 2^nd.

·         Passed unanimously

Building permits

·         Irv Wehman- adding a deck.

·         Ray made a motion to accept the permit. 2^nd by Mark. Passed unanimously.

·         Grant Boyle adding shed to property. Mark made a motion to accept the permit. 2^nd by Wayne. Passed unanimously.

·         Paul Fedor- wants to put at 1997 trailer. The board examined and the trailer is in really good condition and definitely an improvement. Ordinance is clear that if it is older than 10 years that a variance has to be posted. Paul would be responsible for the cost incurred. This includes posting in the Messenger and certified letter to neighbors.

Tunnel Hill Fire

·         Todd, by request of the chief, went to inspect the property. He was not allowed inside. Looks like flannel shirts were left on a battery charger and that is what caught fire. Chief was concerned about the entry way. Still looks like it’s under construction

Schucht Rd

·         Invoice should have been in the mail. We have received an electronic copy. Discuss more at payment of bills.

Audit

·         Special meeting on June 21^st to choose auditor

Liquor application and fees

·         Haven’t heard from folks who inquired. It would be for Pleasant Haven Resort, currently Aquarian Gardens. It is $10,000 minimum to secure the license

Hoff Road Cattle Guard

·         Originally when road was moved cattle guard was put in as part of the agreement. Town has paid to maintain it one other time.

·         Steve is seeking to have the crossing repaired because the stress/weight of the road has crushed to tube so it makes it difficult for cattle to cross through.

·         Wayne spoke with Curran and he said that the statute is clear that you cannot use public money to solely benefit one person.

·         Steve pointed out that it is dual purpose since it’s also used for water drainage. Suggested that perhaps there could be some cost sharing.

·         Wayne is going to look into the county ordinance and speak with the lawyer again.

·         Tabled until July meeting.

Truck Levy

·         Question was asked of the treasurer regarding how the truck loan was levied. Treasurer was not present to answer question.

UTV ordinance

·         Wayne spoke with Jerry Niles, said the county is part of the state pilot program and so they aren’t really doing much about it right now. Basically towns designate trail routes for UTV/ATVs to use. Ray spoke with Orange, where the ATV hasn’t been a problem.

·         Board doesn’t need to act until 2012. Tabled for now.

Cemetery Association

·         The chair appointed Kari Olson, Sarah Ann Shanahan, Arris Sullivan, and Ray Kriegl to the board.

·         Next steps- the board should select officers, at minimum a chair and treasurer.

·         Chris Zindorf is working on the Elroy cemetery and has purchased software to help manage it. May be a good opportunity for some cost sharing.

·         Brian Olson’s plot is wrong. Needs to be fixed ASAP.

·         Possibly increase prices?

·         Sarah will work with committee to set date and give public notice for meetings.

County Outlay Committee

·         Dissolved pending audit results.

Backups

·         Mark suggested that we look into online backups for data.

Payment of Bills

·         Schucht- Bill is for $76, 657.74.

·         Mark made a motion to use $28,672.96 from the FEMA account, $20,000 from the contingency CD, and $26,382.45 which was mistakenly put in the cemetery CD into the general checking account to cover the cost.

·         2^nd by Ray.

·         Passed unanimously.

Meeting was adjourned at 9:30 p.m.

Open Book Draft Minutes

June 1^st, 2011

6:00 p.m.

Present: Wayne Olson, Ray Kriegl, Mark Stauffacher, Sarah Ann Shanahan, James Rogers, Arris Sullivan

The assessment roll is not completed at this time. Notification and date for open book will be set once the roll is completed.

 

Town of Fountain

Meeting Minutes

June 1^st, 2011

Present: Wayne Olson-Chair, Mark Stauffacher-Supervisor, Ray Kriegl-Supervisor, Sarah Ann Shanahan-Clerk, Arris Sullivan-Citizen

Meeting was called to order at 6:20 p.m.

·         Financials

o   Wayne is going to call the WTA attorney to discuss the division of labor between the clerk and treasurer. At the May training, the treasurer’s job description included all money in and out. In the past, the town clerk has been responsible for money, so the Chairman wanted to get more clarity on how town business should be properly handled.

o   The budget printed in the paper and the budget provide on paper do not match. Sarah and Arris have been working on it. There seems to be line items where significant amounts of money are taken in, but are not budgeted for.

o   How is the levy for the truck raised? Do we collect so much per year in extra taxes to cover the payment or was it all given in one sum?

o   Mark made a motion to table this until next meeting. Ray 2^nd. Passed unanimously.

·         Fuel Consumption

o   Mark spoke with the patrolmen about using the small truck to check roads, ect instead of using the big one.

·         County UTV ordinance

o   We have until July 2012 to decide on this ordinance.

o   Mark made a motion for an advisory town meeting to see what the citizens would like the town to do about it.

o   Wayne will talk to Jerry Niles about a draft referendum.

·         Review of ordinances

o   There are requirements for driveways, we should be sure to include the ordinance for new construction.

o   Sunset cabins should have outside lights, not sure if they do.

o   Cemetery- for next month’s meeting, we will set up the schedule/process for this board. The board consists of Ray Kriegl, Arris Sullivan, Kari Olson, and Sarah Ann Shanahan. The clerk will also be the treasurer for this association.

o   Dog ownership- 5 or more dogs constitutes a kennel and requires a person to obtain a license.

o   Fire- we should forward the bill to people and wait for them to pay the town before we pay the department.

o   Liquor- there was no mention of the $10,000 fee.

o   Issuance of citation- town officials can issue fees for land use and recycling violations

o   Recycling- If they close the dump, will the town have to start a center? While it may seem unnecessary, the ordinance should stay given the fact the county landfill will probably close soon.

·         Mark made a motion to adjourn the meeting, Ray 2^nd. Passed unanimously.

Meeting was adjourned at 9 p.m. The next regularly scheduled board meeting is June 14^th at 6:30 p.m.

Town of Fountain

Monthly Board Meeting

May 11^th, 2011

Present: Chair-Wayne Olson, Supervisor-Mark Stauffacher, Treasurer-Kim Perz, Clerk-Sarah Ann Shanahan

Absent: Supervisor-Ray Kriegl

Citizens Present: Keith Hanson, Arris Sullivan, John Wenum, John DeBaun, Brian Olson, Lynn Willard, Jim Langondorf

Approval of Minutes

• Correction was made to April 10^th minutes to reflect that a treasurer’s report was included in the Board’s file.
• Mark made a motion to accept the minutes from April 10^th and 20^th.
• Wayne 2^nd.
• Passed unanimously.

Treasurer’s report

• Kim noted that there was an additional $26,706.82 in the Cemetery CD. She will work with Karen Bell to move this into a separate CD.
• Wayne made a motion to accept the treasurer’s report.
• Mark 2^nd.
• Passed unanimously.

Agenda

• Wayne made a motion to move the fire department vote and building permits above the patrolman’s report.
• Mark 2^nd
• Passed unanimously

Fire Department Vote

• Lynn Willard brought the MAVAS contract. We will be getting the same services, no additional cost. Our contract is good through 2013.
• Mark made a motion to accept the contract.
• Wayne 2^nd
• Passed unanimously

Building Permits

• Debouns at N4988 Preuss Rd are putting a house at the location of the existing home. Jim L. is doing the work.
• Wayne made a motion to approve the building permit.
• Mark 2^nd
• Passed unanimously

Patrolman’s Report

• Put rock around culvert and graded Schucht road
• Patch pot holes and worked on ditches
• Got lawn mowers ready for the season, since the cemeteries will need to be mowed before Memorial weekend
• Crack Applicator and filler arrived
• Need to fix leak in bed of truck- Keith will talk with Jim in Clifton and get a quote for next meeting.

Citizens Input

• Asked for cemetery association to be on the next agenda
• Redistricting
• John Wenum is chairing the redistricting committee. They have a proposed map, which has already been sent to clerks and the board will pass a resolution on this next week. Once that happens, there will 60 days for towns to develop their plan and pass a resolution that will create a separate ward for the part of the township that will be represented by a different county supervisor.  District 8 will now wrap around the city of New Lisbon and extend to the Lemonweir. After the county receives our resolution they will have public hearings and then adopt a final plan in September.

Old Business

• Schucht Road Culvert
•  
• After Keith cleaned it up, there were some holes in it, about 9
•  
• No one was interested in it for $2000
• Dean Zellmar has a bill for $900 and he wants to trade our bill for it. Keith said that if the board does sell it, that he would load it up since Schucht road is just getting finished.
• Mark made a motion to sell the culvert o Dean for the price of the bill.
• Wayne 2^nd
• Passed unanimously.

April Hammond update

• We addressed our final violations and April Hammond has closed the book on this.

CSA

• Jim and Sarah will work to select the appropriate software by next month’s meeting.

Audit

• Working with Clifton Gunderson to reconcile the books and the CDs for 2010. Could start as early as May 31^st assuming they have the personnel.
• Mark made a motion to not exceed $1500 on the audit.
• Wayne 2^nd
• Passed unanimously.

Land Use Ordinance

• We will have a special meeting to review all the ordinances including the UTV one on May 31^st 2011 at 6 p.m. at the Town Hall.

New Business

• Open Book
• Postponed to June 1st
• Need to post in Messenger and renew Town’s subscription to the paper.

Road prioritization

• Batko- Seal coat 1.6 miles and patch. With the bid estimates from Schucht road the board expects this to cost $26,410
• Town Shop- Seal coat the top of the hill .07 miles and patch mix the top of the hill. The board expects this to cost $13,000.
• Lee Road- Town of Plymouth is seal coating their portion and to finish up the road (part in our town) is expected to cost $3,430.
• Mark made a motion that if Plymouth seal coats Lee road, that we allow them to do the last .3 miles of seal coat for approximately $3500.
• Wayne 2^nd
• Passed unanimously
• Mark made a motion to single seat coat Batko for 1.6 miles, with 30 tons of patch mix for an expected cost of $28,766.
• Wayne 2^nd
• Passed unanimously

Bank of Mauston Accounts

• Kim is going to work with Karen Bell understand what the money was put into the 2 unnamed CDs.

JC Towns Assc update

• Board was provided with materials from that meeting on additional ways to generate revenue.

County UTV Ordinance

• Sarah will ask Kathleen for a copy of the county’s ordinance.

Hustler Snow Plow Bill

• Kim said she received a check this last month.

Cynthia Peterson

• Kim said she would follow up with her about it.

Managed Forest Tax collection

• Kim received our portion of the tax and we need to cut the county a check for 20% of it.

Payment of Bills

• Mark made a motion to pay the bills.
• Wayne 2^nd
• Passed unanimously

Next meeting is June 14^th, 2011 at 6:30 p.m.

Town of Fountain Meeting

April 20^th, 2011

Present: Wayne Olson-Chair, Ray Kriegl-Supervisor, Mark Stauffacher-Supervisor, Keith Hanson-Patrolman, Pat Clark-Patrolman

April Hammond

• We checked in on the progress of the outstanding violations.
• Sarah agreed to write up an affirmation of understand of personal protective equipment for employees who use it.
• Mark will cover the outlet in the bathroom and bring the final one to code
• Sarah agreed to review the Emergency Management Plan from Paulette and make sure it included all pertinent information for the Town of Fountain.
• Ray provided training on blood borne pathogen and affirmations have been signed.
• Wayne is going to talk to Willy about fire extinguisher training and set one up.

Crack Seal

• Mark brought in two brands of applicators. Both were about the same price, one had free shipping.
• Everyone agreed that with the amount of money spent on repaving roads it makes sense to invest in a hot seal application to preserve and extend their life.
• Ray suggested that if we were to purchase it that we test different types of fillers at the beginning to decide which brands best suits are needs.
• Ray made a motion to purchase the applicator for $1,139 along with $250 of blocks of filler at $50 each knowing that free shipping will most likely not apply to the blocks.
• Wayne 2^nd the motion.
• Passed unanimously.

Salt Contracts

• Mark brought this up because contracts are due at the end of the month.
• Mark made a motion to purchase 160 tons for early guaranteed fill.
• It was pointed out that last year we used more salt than usual and we have no problem adequately storing an extra 20 tons.
• Ray 2^nd the motion
• Passed unanimously.

Road Inspection was performed.

• Attendees: Wayne Olson, Ray Kriegl, Mark Stauffacher, Keith Hanson, Sarah Ann Shanahan

Town of Fountain

Monthly Meeting

April 11^th, 2011

Present: Wayne Olson- Chair, Ray Kriegl-Supervisor, Mark Stauffacher-Supervisor, Sarah Ann Shanahan-Clerk, Keith Hanson-Patrolman

 

Absent: Kim Perz, Treasurer

 

Citizens: Arris Sullivan, Michael Froh

 

Minutes

·         Ray made a motion to accept the minutes, 2^nd by Mark. Passed unanimously.

Treasurer’s Report

·         A treasurer's report was provided in each supervisors packet.

Patrolman’s Report

·         Most of the trees have been trimmed; still need to do Bradley’s. Schucht road culvert is in.

·         Mark is going to bring a 3 ring binder for Keith.

Citizen’s Input

·         There was no input.

Approval of Agenda

·         Motion made by Mark to approve the agenda. 2^nd by Ray. Passed unanimously.

Correspondence

·         Clerk and Treasurer training by UW-GB

·         No drivers were randomly selected for screening by Berlin Health

·         Notice from the DNR that the land purchased by Robert and Dawn Nicksic will remain in the Managed Forest Program.

·         Notice from DOT to submit township pavement rating information by December 15, 2011

·         Notice from the Dept. of Commerce that if townships wish to challenge the results of the 2010 Census they may do so between June 1^st, 2011 and June 1^st, 2013

·         Notice from the Juneau County Public Works Dept. of change in the Highway Division’s hours. Hours are M-Th 6 a.m.-4p.m. Closed on Fridays. Normal hours will resume mid-September.

 

Building Permits

·         Michael Froh submitted a building permit for an addition on an existing unattached garage.

·         Mark made a motion to approve the permit, 2^nd by Ray. Passed unanimously.

Ordinance Update

·         Ray suggested that each month the board review one ordinance rather than trying to read through them all at once. Everyone agreed.

·          Land Use Ordinance was selected as the first to review.

April Hammond update

·         State of Wisconsin wrote up violations. Most have been address. Outstanding violations are the 2 sockets which needs grounds. The bathroom socket is not needed and instead of grounding it will be sealed. Mark will fix the remaining socket.

·         Mark and Sarah will send photos of completed work to April Hammond.

·         Wayne will double check that all of the violations have been addressed.

Schucht Road Update

·         New culvert is in. The old one is in good used condition and still has plenty of utility left. The board estimated the value of this used culver to be about $1500-$2000. Discussion was regarding whether the township should keep the used culvert and use on a gravel road like Alpine or Matzke or sell it to interested farmers or cranberry growers.

·         Mark made a motion to sell it for $1500.

o   Discussion- Keith pointed out that the last culvert the town held onto sat for years even though it was in good condition. It was suggested that the cranberry growers would probably be willing to spend $2000 for a nice used culvert.

·         Mark revised his motion to sell the culvert for $2000 and give Wayne flexibility to negotiate the price but not to take less than $1500 for the used Schucht road culvert. Ray 2^nd the motion. Passed unanimously.

O’Connor Road Crack Seal

·         There are some growing cracks on the road and it makes sense to take action to protect it from further damage. Some of the cracks are ½ to 1 inch across.

·         Discussion took place about whether to use the binding material currently used by the township, talk with the county about the rubber mixture they use, or whether to contract out to a local firm to address it. There are companies like Fahrner or Scott otherwise there are smaller contractors in Elroy, Wilton, and Baraboo.

·         Keith will find someone local to talk more about it and join for the road inspection.

 

Sale of copier/faxer/scanner

·         Arris offered $25 for the machine.

·         Ray made a motion to sell the older copier to Arris Sullivan for $25. Mark 2^nd the motion. Passed unanimously.

Road Inspection

·         Date of next inspection is April 20^th, 2011. 8 a.m.

Phoebe Wells

·         Was not present to address the board and will not be on the agenda next month.

County Assessment Software

·         Dept of Revenue requires that all assessment records be computerized by Jan 1, 2013. We received a correspondence from Assessment Technologies of Wisconsin to purchase software that will be compatible for state compliance. By having the township purchase the software we will be able to maintain all of our assessment records in electronic format and will not have to pay later to convert data from other records should we change assessors.

·         Mark made a motion to purchase software from Assessment Technologies of Wisconsin, LLC from $300 and not to exceed $500, 2^nd by Ray. Passed unanimously.

·         The Clerk should work with the Assessor to decide on best software package.

WTA registration

·         All board members will be allowed to attend training in May, hosted by the Wisconsin Town’s Association. The clerk will handle registration of board for Tomah training on May 10^th.

Audit

·         Ray made a motion for a schedule C audit by Clifton Gunderson. 2^nd by Mark. Passed unanimously

·         The clerk will schedule it with the auditors.

Pay Bills

·         Ray made a motion to pay the bills. 2^nd by Mark. Passed unanimously.

Adjourn

·         Mark made a motion to adjourn the meeting, 2^nd by Ray. Passed unanimously.

Next meeting is May 10^th, 2011 at 6:30 p.m.

 

Town of Fountain

Special Meeting Minutes

W9921 Jacobson Rd

Camp Douglas WI 54618

March 8, 2011

Call Meeting to Order at 6:36 p.m.

Roll Call:  Present:  Wayne Olson (WO), Ray Kriegl (RK) Mark Stauffacher (MS), and Paulette Bradley (PB), absent and Kim Perz (KP) absent.

Pledge of Allegiance

Schucht  Road Bids

Wayne Olson moved Schucht Road Bids up to the top of the agenda. Bids are not acceptable as one company bid thinking project was a prevailing wage project and the other did not. No discussion on the bids, rescheduled a meeting for March 22, 2011 at 1 P.M. to open new bids from the two companies present so that both can be for a normal maintenance meeting, not a prevailing wage project. Farhner and Scott will submit new bids.

Conservation Department says a new culvert will have to be put back in (Greg Lowe) to make it the way it was originally.

MS made a motion to approve the minutes as printed, 2^nd by RK, all ayes.

No Treasurer’s report, only end of the month reconciliation.

 

Patrolman’s Report: Keith said he got 10 loads of sand from Bollig and mixed in 1 truck load of salt, same price as last year, the 8.11 ton salt from the county shed we will have to wait until bill arrives.8 feet of mix left in shed, hopefully that will last until spring, if not another load of sand and salt will be sourced just as it was. Keith got quotes on Fire Sign costs from Lange Enterprises, 11-25 would be $23.10 each, 26 to 100 are $20.97 each. There are no requirements to change the signs, the Fire Department would like us to replace or add new signs in the flag form when necessary. No Money has been budgeted for Fire Signs Replacement. The only money currently budgeted for signs is for new required Stop signs.

 

Wayne has implements a new procedure for Keith to use a clip board to write down what he does each day, this will create a log and a place for supervisors to write down things they see that need doing. Keith is doing great job so far. 4 municipalities lost their plow trucks in the last storm, Keith shines and are superior in his care of equipment and our roads.  MS suggested adding a ring binder to put used log sheets in to create a permanent record.  O’Conner Road has been torn up with the plow, they need to get a boiler to do some road work, then put paper or sand over the seals so it does not splatter.

 

Citizens Input, No citizens present

 

Motion to accept agenda as amended by MS, 2^nd by RK, all ayes

 

Correspondence

Letter from lawyer requesting information on liquor licenses available in Town of Fountain.

 

Building Permits, none presented.

 

Fire Sign Replacement per previous discussion, not necessary.

 

Fenders on 1 Ton

MS made a motion to buy new fenders from Lloyd’s for $106.00 each and paint, not to exceed over $500.00 for the repair, 2^nd by RK, all ayes.

 

April Hammond Update

RK has trained the employees on Blood Borne Pathogens and the PPE, documentation will be added to the book in the hall and MS will finish his requirements on the hall and then contact April Hammond.

MS suggests that they get an explosion proof cabinet for gasoline storage.

Need 6 First Aid box or kits for the equipment. MS suggests getting a hard hat with ear protection for chain sawing.

 

Discussion Clerk and Treasurer Positions: Change to appointed instead of elected, Possible combining of positions

The board feels there is not enough time to change anything now. This is the proper time to change it or bring it before the Elector’s Annual Meeting in April, so that fall election, can have vote on the changing of the procedure.  RK feels it will be important to electors to keep on voting in their clerk and treasurer. MS agrees that with the specialized knowledge required of the clerk an appointed clerk would add stability and training and therefore help the elected board to make proper decisions. Discussion tabled until next meeting., due to lack of discussion.  If Appointed the clerk and treasurer would be employees and could be hired and fired as such.

 

Liquor License Inquiry

After researching we have two reserve licenses each costing the annual fee of $500.00 plus a onetime fee of $10,000 each. We had no licenses in place as of 12/1997 which is what gives us two reserve licenses. Wayne said he would have his wife write a letter in response to the lawyer’s inquiry. Not being an elected official it is unclear as to why his wife would be writing a letter.

 

Discussion Wells Sunset Cabins, can they put in newer mobile homes that are in the 70’s and 80’s, to replace older poor condition homes?

Wayne researched our ordinance and did not see anything that would refer to this. MS suggested the Wells be contacted and told to request a variance if they are interested in pursuing this avenue.

 

Ordinance Updates

Clerk gave all board members copies of the ordinances to review for changes and their own knowledge. Wayne said the board should look into putting an ordinance into place to prohibit sex stores from coming into the Township. Board will address the ordinances at the next meeting.

 

Financials vs. Budget MS made a motion to pay the bills, 2^nd by RK, all ayes

 

Much discussion on having the annual meeting moved to another night, however this would require publishing of meeting change, board decided to have the regular meeting changed to Monday April 11, 2011 at 6:30 pm and to have the Annual Meeting at the original scheduled time April 12, 2011 at 6:30 pm. 

 

Much discussion on when new board is given oath of office, finally deferred to PB to ensure it is done. Elected officials will be given notice of election within 5 days of election and PB will swear in new clerk and the new clerk will swear in new officials.

 

Culvert on Schucht Road to be the same hydraulic capabilities as the old one-smooth culverts do better on water flow. MS made a motion to purchase the tube for  Schucht Road to get Zellner to replace the tube at a maximum cost of $1500.00 plus gravel and fuel surcharge approximately 60 to 70.00. 2^nd by RK, all ayes.

 

Road Ban will go into effect 3/12/2011.

 

 

Paulette D Bradley, clerk                                                    March 12, 2011

 

 

Town of Fountain

Special Meeting Minutes

W9921 Jacobson Rd

Camp Douglas WI 54618

January 24, 2011

Call Meeting to Order at 7:30 p.m.

Roll Call:  Present:  Wayne Olson (WO), Ray Kriegl (RK) Mark Stauffacher (MS), and Paulette Bradley (PB). Absent Kim Perz.

Pledge of Allegiance

Meeting was called by Wayne Olson, to review the budget resolution and also to address the Treasurer sending out the wrong tax bills to the Wells Family with a letter telling them they would be penalized for not paying their third parcel taxes. They have no third parcel and tried to call Kim Perz for two weeks going as far as to travel to her home, only to have her ignore them. The Wells family called the clerk as they were upset that they were being told they would have to pay a tax bill that was not their bill and that they would be penalized. Kim did not return any of their phone calls. Chairman Olson also had his tax bills mailed to his son’s house in error. Kim refused to attend the meeting as she said she was not going to be treated like a child. Clerk Bradley said that all residents should be treated with respect and all deserve a returned phone call by a public servant.

In going over this the Clerk then informed the board that it would be best to get training for the clerk and the treasurer once the new officers are in place. Many mistakes have been made over the years by both offices and it was due to a lack of training. Money needs to be budgeted for training and both officers should know that required training is part of the job. It was also advised that the board make plans to approach the subject of appointed clerks and treasurers at the annual meeting. The duties are ever changing and with an elected board you need stability and training in the clerk and treasurer positions so that they can have longevity in office and advise the board to the best of their abilities. Appointed clerks and treasurers can be terminated for non performance of the position. Board also advised they can call the clerk and or the treasurer at any time, just cannot talk to one another outside a published meeting.

The board and clerk then went over the budget resolution. 37824.00 was put in the flex CD for the road contract on Hoff Road with Fahrner Construction Company that did not get done this past year but would be completed this spring. After much discussion it was decided to cover the liability of Sick Days earned by Patrolman by putting the money in a CD $14,400.00. The board wished to negotiate with patrolman to reduce the amount to be paid out. The board will be speaking with an attorney to change the benefit policy for future employees. Clerk asked that the liability be covered until the benefits had been changed and a settlement negotiated. Patrolman Hansen has earned the 120 days sick leave at the rate of pay he was earning when he maxed out the days.

The auditors advised it is best to have $50,000 for cash flow in the municipality (3 months of expenses) the board has set up a new flex CD for 30,000 for cash flow.

Clerk suggested paying off the truck loan early as this would save the town over $4000.00 in interest and savings interest is not high, plus by doing so, the amount of taxation would be back to the normal levy limit and not be able to be exceeded by the $28,000.00 third year loan payment. The Board decided they would rather have that money put aside to do future road work.

Total Money reserved in Flex CD:

New Town Hall           $10,000.00

Roads                           $11,282.82

Hoff Road                    $37,824.00

Equipment                    $10,426.06

Highway/Roads          $28,000.00

Total                            $97,532.88

 

Sick Day CD               $14,400.00

Contingency CD          $30,000.00

Movement of $$ out of basic checking account will increase revenue and also make it easier to monitor the checking account and set more accurate budgets.

Clerk advised the board that if they do not get the new clerk trained in the State Voter Registration System right away and or have to put the tasks back to Juneau County that the county charges $300 to $500.00 for each election to maintain our township’s records.

The Clerk asked why the board in one minute or less agreed to raise the amount paid to assessor Jim Rogers $3,000.00 over his 3 year contract which they had signed. Jim was to do the required reval for $13,000.00 which is the figure the board budgeted for yet the board agreed to pay him $16,000.00. The reply was that they had forgotten the contract.

Board decisions made in the last two years have cost the township approximately $10,000.00. Quality Bids had come in for other assessor’s at more reasonable prices, liability and workmen’s compensation insurance, purchase of sander that was not complete and additional modifications that had to be made to the new truck that was misrepresented by V & H as having the right set up for our community. The board needs to realize that the clerk’s position is not an adversarial position. The clerk and treasurer are there to get training and gather information to give to the board so that the board can make good decisions.

The Clerk went over how the Mobile Home Park Fees are calculated and explained that a portion of those fees goes directly to the New Lisbon School District.

The clerk informed the board that she will not be at the close of the February 15^th Primary and that someone will have to lock up the hall. The Chief Election Inspector will be responsible to give the final tallies, reporting, and take the records to the county on the 16^th as the clerk’s husband is having Liver Surgery.

The clerk also advised the board that even though the caucus is over and only one position is running with two candidates that any position can be lost due to write-in votes by the constituents of the township.

Meeting adjourned at 9:30pm

Paulette D Bradley, clerk

Town of Fountain

Meeting Minutes

W9921 Jacobson Rd

Camp Douglas WI 54618

January 11,2011

Call Meeting to Order at 6:30 p.m.

Roll Call:  Present:  Wayne Olson (WO), Ray Kriegl (RK) Mark Stauffacher (MS), Kim Perz (KP) and Paulette Bradley (PB).

Pledge of Allegiance

MS made a motion to approve the minutes of the December Meeting, 2^nd by RK, all ayes.

MS made a motion to accept the treasurers report as prepared, 2^nd by RK, all ayes.

Patrolmen’s Report was given by Wayne Olson as Keith was out working on the roads. Wayne mentioned that Keith will have to trim up some trees before the work is done on Schucht Road. Also mentioned that they can not find parts for the 1 Ton Truck. Barb Lueder mentioned that Keith does a terrific job as patrolmen and Jim Rogers said that Keith is the best patrolman in Juneau County.

Citizens Input: none heard

RK made a motion to accept the agenda, 2^nd by MS

Assessment

Jim Rogers said that if he was asked to do a reval per his three year contract he would not do the market reval quoted at $13,000 and budgeted for as there is not enough data on market sales only one home was sold this year. He would do a full reval for $16,000.00. Jim advised the board could wait another year even thought the state notified the town that we were out of compliance. MS stated he did not want to wait until the last minute. Jim said he most likely would not have the full reval done by May to hold Open Book or Board of Review, so it will need to be held, opened and then adjourned to a new date by the Board of Review committee. Board needs to take an additional 3000.00 out of contingency fund to pay the additional. Jim requests $8000.00 up front, the balance due at the end of board of review.  RK made a motion to do the full reval in 2011 for 16,000.00, 2^nd by MS, all ayes. Jim is to have this all done electronically. 

Correspondence was reviewed.

 

Building Permits: None

 

Blood Borne Pathogen Training: PB talked with April Hammond and the PowerPoint is acceptable as long as the training is written by a qualified person which it is. Board to go over the training with Keith, Pat and Gary, put the powerpoint in the black book after training. Get proof of employee hepatitis B shots and if some cannot attend training schedule them with a local fire department training for Blood Borne Pathogen’s.

PB sent a draft of the Emergency Plan, need information on contact call numbers on the radios for Juneau County. Board to get that information to the clerk by next meeting for adoption of plan.

 

Schucht Road Update: Wayne has nothing back from the county on whether or not the culvert will need to be lowered. Wayne to get determination before Schucht Road done. PB said she tried to submit the paperwork for Prevailing Wage Determination on line as required starting this January, the site was not available , PB called the department got no call back so submitted it by fax.  PB put the Class II notice in to The Messenger for publication with bids due in by March Meeting.

 

Update 1 ton Truck Cannot find parts for the truck, need Tie Rod Ends, Credit is still sitting at Rudig Jensen to use. Fountain also has a credit at Grangers in Oakdale

 

Policy on Equipment Replacement and Maintenance, Policy for Capital Investments.   WO said he would like to work on a policy for this and would like a citizens committee to work on this.  Citizens volunteering to be on this committee are:

Lola St Clair, Kim Perz, Dale Benson and Sara Shanahan. The committee is to meet and elect a chair that will communicate with the Town of Fountain Board.

 

Year End Budget Resolution tabled until February as to lack of understanding of information submitted by clerk to the board. PB also recommended that the board pay the balance of the loan on the truck the next day to save $4,000.00 in interest and to keep from having to tax an additional 29,000.00 on next year’s tax bills, no action was taken by the board on this suggestion.

 

Change in Benefits for Full Time employees regarding sick pay to be on February Agenda.

 

WO made a motion to pay the bills, 2nd by RK, all ayes.

 

Meeting adjourned into 2011 Caucus

 

Jerry Bond made a motion to nominate John Wenum as Caucus Chairman.  Jerry Bond made a motion to close nominations. John Wenum asked for a nomination for 2 tellers in the event of a tie. Kim Perz nominated Charlie Perz, 2^nd by Jerry Bond, MS nominated Nick Kaufmann, 2^nd By Lola. Charlie Perz and Nick Kaufman as tellers.

 

John Wenum started the caucus. Jerry Bond nominated Wayne Olson for Chairman, 2^nd by Lola St. Clair. Nominations asked for three more times, nominations closed.

 

John Kaufmann nominated MS for Supervisor, 2^nd By Lola St. Clair. RK nominated for Supervisor by John Kaufmann, 2^nd by Barb Lueder. Nominations closed after three calls.

Lola St Clair nominated for Clerk by Charlie Perz, end by Elaine St Clair. Sara Shanahan nominated for Clerk by Arris Sullivan, 2^nd By Nick Kauffman. Nominations closed after three calls.

 

Kim Perz nominated for treasurer by Lola St. Clair, 2nd by Tim Shanahan.

 

Names drawn for ballot placement of Clerk, Lola St Clair 1^st, Sara Shanahan 2^nd.

 

Caucus closed

 

Next meeting February 8, 2011.

 

Paulette D Bradley, clerk

Town of Fountain

Board Meeting Minutes

W9921 Jacobsen Road

Camp Douglas, WI 54618

December 14, 2010

 

Meeting called to order by Chairman Wayne Olson (WO) at 6:30 P.M. Mark Stauffacher(MS), Kim Perz (KP),Ray Kriegl (RK), Wayne Olson(WO)answered roll call. Paulette Bradley was absent due to illness.

Change minutes: Tires Wis River Cooperative, not Camp Douglas Cooperative, MS Minutes, RK 2^nd, Treasurer MS, 2^nd by RK.

Citizens Input:Troy Sorenson, wash out in ditch on Tunnel Road, work on in spring.

Accept the agenda, when Attorney Curran gets here we will move him in. MS motion to approve agenda, 2^nd by RK with two changes. All ayes.

Correspondence: New Chasis would cost a lot of money for 1 Ton Chasis. Discussion on new plow truck not on agenda, put under correspondence.

Building Permits: Troy Sorenson, Lean to on back of garage, 12 X 38, full length of the garage. WO makes recommendation to approve it, $50.00 fee. MS makes a motion to approve the building permit for Troy Sorensen, 2^nd by Ray, all ayes.

Land Use Ordinance: Portable Building , MS says that all buildings whether or portable are $50.00 whether or not (Look up in Land Use Ordinance).   WO agrees, they think guy on O’connor road owes $100.00 because he did not get a permit.  Send a bill to the guy, out of phone book. Bill of $50.00 and late fine for $50.00 . Failure to Apply Leo Hagner N6764 O’Connor Road, New Lisbon, WI 53950

Attorney Curran: Can hire attorney Curran without a retainer, Curran’s hourly rate was $170.00, but other younger attorney’s in the office can be had at a cheaper rate per hour.  Curran says some of our ordinances may be out of date but it would cost 10,000 or more to update. Chairman Olsen mentioned that we did not have a Comprehensive Plan, we have adopted a Comprehensive Plan last December. WO is comfortable with $900.00 retainer fee. Curran does not care whether or not we have retainer, can go a year without retainer and see how much that we usually use to do a comparison. MS made a motion to stay with Attorney Curran at an hourly rate(170.00), give us another attorney to deal with , a younger one Erik Johnson $140.00, Andrea Von Hoff $130.00. MS motion to go with Attorney Curran Law Office for 2011 and stay with an hourly rate rather than a retainer, 2^nd by RK, all ayes.  

Year End Budget Resolution tabled to January Agenda

2011 Revaluation, MS says he thinks we need to get it done. Discussing the reval, discussion on using Jim Rogers, Jim is under contract for this year; need to have it done, on computer and by May. WO to contact JR for the next meeting.

Blood Borne Pathogen Training and Emergency Plan: Tabled to next meeting.

Electrician for putting breakers or steel boxes in the trailer. MS contact Tom Raye to take care of the three outlets, GFI , Trailer boxes.  Riverside Trailers, RK to stop and check. Ray to check with Riverside in NL first before contacting Tom Raye.  Reflective Sign that says it is electrical box. County shop has them.

Financial Vs Budget, final for next month, Balance $126,000, Shared Revenue came in. RK to pay the bills, MS 2^nd, any other discussion, pay the bills.

DRAFT until approved at December Meeting

Town of Fountain

Board Meeting Minutes

W9921 Jacobsen Road

Camp Douglas, WI 54618

November 9, 2010 6:30 p.m.

 

Meeting called to order by Chairman Wayne Olson (WO) at 6:30 P.M. Mark Stauffacher(MS),   Wayne Olson(WO) and Ray Kriegl(RK), Kim Perz (KP), Keith Hanson(KH) and Paulette Bradley(PB).

Citizens Attending: Mr. Coffey, Lola St. Clair and Cyrus Bradley

 

Discussion about the prior meetings minutes, PB had requested discussion of Schucht Road at the budget meeting be stopped as it was in violation of the open meetings law as it was not on the agenda. WO asked why it was not acceptable to discuss it at the budget meeting since PB had previously told WO that anything to do with the budget could be discussed at the meeting. PB responded that citizens had contacted WO to discuss if a culvert would be lowered to meet the ditch.  This matter and what was to be done to Schucht Road should then be scheduled for a separate meeting so area residents could discuss what they felt needed to be done with the board which will impact the cost of the road project, but no decisions had been made nor costs identified with the discussion. A separate Special meeting was scheduled, posted and held on November 9, 2010 at 7 am with John McCullough, the Akerbergs, Jerry Langer, Joe Stevens and Greg Lowe met at Schucht Road to discuss the project with the board, WO and RK were present. Separate Minutes from the meeting are available.  Patrolman KH said that somewhere in our records for 1992 there should be a state permit which gave the directions for the culvert placement for the Culvert on Schucht Road.

 

Also, WO asked PB about the statement that the board or employee supervisor should go over protective gear to be worn for operation of equipment for the State Requirements to be met. He said that DATCP employee April Hammond had told him the clerk was responsible for this training. PB to contact April Hammond for clarification.

 

RK made a motion to accept the minutes, 2^nd by MS, all ayes

MS made a motion to accept the treasurer’s report; 2^nd by RK, all ayes.

 

Patrolmen’s Report Keith Hanson said he had mixed sand, mowed weeds, patched roads, fixed the broom, swept roads, put culvert in on Townshop Road, and maintained equipment. MS brought up that there are two missing signs on Townshop Road that warn of agricultural activities are present. WO mentioned that at our sign training it was stated if you put up signs you must maintain them. RK made a motion to put the tractor signs back up and to maintain them. MS made a motion to the addition 4 stop signs we need to make reflective and to purchase the 2 tractor signs and get them up, 2^nd by RK, all ayes.

 

Citizens Input: Paulette Bradley commended Lola St. Clair for all her work as Chief Election Inspector. Lola gives more than 100% in her duties and the day after election had to redo the Tally sheets and make two trips to the county clerk’s office. Many times the county instructions are not clear and it is necessary to work much harder at the election tasks than necessary. Lola always ensures we have a fair, accurate and timely election.

 

MS made a motion to accept the agenda with a change of moving Building permits ahead of correspondence, 2^nd by RK, all ayes.

 

 

Building Permits:

Mr. Coffey said he wanted to let the board know that he was changing his plans. Instead of doing the house, a porch and garage, he was going to replace the porch at 17’ instead of 15’ and it will take up ¾ of the house length and he will not be doing the garage. He asked if another permit was necessary. The board asked if this would bring the porch too close to the boundary lines, Mr. Coffee responded no.  The board informed him to just let Todd Kellner know of the changes in his plans and no more fees would be required through the board.

 Correspondence read through and discussed.

 

Schucht Road Update:

At the meeting it was decided that the culvert would not be lowered unless some agency requested to do so, i.e., DNR, county etc. Two trees need to be cut, one on Carole Bradley’s property the other on Jack McCullough’s property. A decision to Wedge, Seal and Shouldering rather than grinding was made. This will maintain the integrity of the thickness of the road. Areas that are not 20 feet wide will be pushed out to the shoulder to make the road uniform in width. This project is normal road maintenance.

 

Tires 1 Ton Truck:

MS made a motion to purchase new front tires for the 1 Ton and the Camp Douglas Cooperative, 2^nd by RK, all ayes.  MS mentioned that in 2011 we should budget for new fenders for the 1 Ton. WO felt that once the new truck was paid off that perhaps they would want to buy a new 1 Ton Truck instead of repairing on the old truck. WO thought there was one year left on the new truck loan, but there is two years or 4 payment left yet.

 

WO said that a new apron was purchased for the SS Sander for $900.00 as the old apron was rusted through.

 

At the previous meeting MS was directed to check into the larger ditching bucket was for sale, when he did he said it was not much bigger than what we had and that we really needed at least a 42” bucket. The board will continue to look for a bigger bucker.

 

Cleaning Supplies and Side Walk Salt

Elaine St. Clair needs cleaning supplies. Previously Arris Sullivan had done the cleaning and purchased her own cleaning supplies and been reimbursed. No one can afford to up front the cleaning supply purchases and wait for reimbursement. PB suggested getting a Debit Card for the Town with a low dollar limit of $200.00 or the minimum possible, one card to be kept in the chairman’s hands to get cleaning supplies. Kim Perz will check at the bank and see if it is possible. In the meantime, KP directed to go get the supplies needed at the New Lisbon Hardware Store and charge them.  Salt can be purchased at the cooperative.

 

Full time Employee Sick Leave Benefits

Board wished to negotiate with Keith to reduce the liability of the town for the 120 Sick Days Keith has accumulated. Atty Curran said that the board can negotiate with the employee, but not force him to do anything contrary to the benefit agreement in place. Board wants to change the policy for new employees.  PB said she does not know at this time how many $$ would be available to negotiate with. Better information come December.  PB directed to cut a check to KH for the $100.00 uniform allowance. Normally he was letting it accumulate and the Town was ordering what he wanted, i.e. jacket. The Board does not want to do this, so he will be issued a check for the $100.00 at the beginning of the year from now on. PB directed to pay $200.00 for the 2009 and 2010 years.

 

Road Inventory and Inspection

Mileage on Town Shop Road is incorrect on our inventory sheet and will be corrected. Road Inspection is scheduled for November 15, 2010 at 7 am. To convene at the hall and then proceed around the township.

 

Attorney Curran will come to the December 14^th meeting.  PB shared that Attorney Mubarak will represent the Town for $150.00 an hour no retainer required. In 2010 Attorney Curran required a $900.00 retainer whether or not we used his service.  PB told she can ask Attorney Mubarak to attend a meeting to present.

 

 

MS made a motion to pay the bills, 2^nd by RK, all ayes

 

Motion to adjourn by MS, 2^nd by WO, all ayes. Meeting adjourned at 8:35 P.M.

 

Paulette D Bradley, clerk

Town of Fountain                                                                                   November 11, 2010

Town of Fountain

Meeting Minutes

W9921 Jacobson Rd

Camp Douglas WI 54618

October 26, 2010

Call Meeting to Order at 5:45 p.m.

Roll Call:  Present:  Wayne Olson (WO), Ray Kriegle,(RK) Mark Stauffacher (MS), Kim Perz (KP) and Paulette Bradley (PB).

Citizen attending: Ron and Jenny Burch, Cyrus Bradley

Pledge of Allegiance

Building Permit: Ron and Jenny Burch, 40 X 80 shed and driveway permit. RK made a motion to grant the building permit and driveway permit to the Burch Family, MS 2^nd, all ayes.

Budget Meeting: Not much to discuss on budget, PB stated that she did not enter revenue from MFL in the budget but it averages 2 to 3,000. Board advised her to add 3000 to the revenue of the budget and reduce the amount taken from reserve to $2242.00. Discussion on Interest earned on the cemetery CD was between 250 and 300 a year. The board asked Kim to track how many cemetery lots were sold per year, so that discussion of raising cemetery lot fees can be discussed at the annual meeting in April.  The Patrolmen’s Employment Policy was signed in 2003. The 120 days earned as sick days would be figured at the 15.00 an hour rate of pay that Keith was at  that time leaving a liability of $14,400 to be paid that has not been budgeted for. PB to scan the policy and send to board members for further discussion at November meeting. Total Local Budget will be 101939. And 28928 for Debt retirement = 130867

Chairman Wayne Olson brought up Schucht Road and discussion with Scott Construction as to using Prevailing Wage Law, he said he felt it would not be necessary. PB discussed training on Prevailing Wage Law on Friday at Clerk’s Meeting. Use of the Prevailing Wage Law would be of budget consequence. WO also discussed conversations had with Jack McCullough regarding the road, PB cautioned it is not on the agenda and needs to be added to the November agenda. Discussion continued and again PB stated it is not on the agenda to discuss, put it on November agenda.

Put on November agenda attorney contract.

Ray Kriegl needs to be billed for one burning barrel.

PB to post meeting for board to look at Schucht Road November 9, 2010 at 7 am.

Meeting adjourned at 6:30pm

Paulette D Bradley, clerk

Town of Fountain

PUBLIC HEARING COOK VARIANCE , Monthly Meeting AND BUDGET

W9921 Jacobson Rd

Camp Douglas WI 54618

October 12, 2010 6:00 PM

Call Public Hearing to Order at 6:15PM, Roll Call:  Present:  Wayne Olson(WO), Ray Kriegl (RK), Kim Perz(KP), Mark Stauffacher(MS),  and Paulette Bradley(PB).  PB read a letter from Ron and Jo Ackerberg saying that they had discussed and looked at the Cook’s residence and the requested variance and they were agreeable to granting the variance. The Ackerbergs are the adjoining neighbors. MS made a motion to grant the variance request of Ronda and Todd Cook to build a horse barn 36 feet from property line, instead of 50 feet normally required., 2^nd by Ray Kriegl and all ayes.  PB directed to contact the Cooks and give them the Building permit after payment is received to pay for publication of open hearing notice, mailings of certified letters to neighbors and recording of variance at the register of deeds. Public Hearing adjourned.

Board Meeting called to order at 6:30 pm.

Pledge of Allegiance

Roll Call:  Present:  Wayne Olson(WO), Ray Kriegl (RK), Kim Perz(KP), Mark Stauffacher(MS),  and Paulette Bradley(PB).

Citizens attending: Barb  Lueder and  John Wenum

Motion by Mark Stauffacher to approve the minutes and the Treasurer’s Report, 2^nd by Ray Kriegl.

Motion to accept agenda as posted  by M.S., 2^nd by R.K., all ayes

Correspondence –Review of all correspondence received. PB read email from April Hammond, Dept of Commerce with the remaining items needed to comply with required Safety and Health Inspection.  Board needs to go over the personal protective Equipment Assessment and training with Keith and Pat, Keith needs Fire Extinguisher Training and Blood Bourne Pathogens. Letter from Carl W Nelson Animal Shelter asking us to budget $2.00 per capita to support their building project.  Public Records request of the republican party for list of those voters asking for absentee ballots. Kim Perz gave us a review of the minutes of CRAM Meeting and Budget for them. Kim said even when the dump is full to capacity, procedures will not change for residents, trash will just be hauled out to another landfill site.

 

Building Permits:

Thomas Raye for Porch addition, MS made a motion to approve, 2^nd by Ray Kriegl, all ayes.  and Lloyd and Judy Forsythe for Storage Shed. RK made a motion to approve Forsythe Permit pending boundary line approval on side and back, 2^nd By MS, all ayes.

 

Brewster Cemetery update:

Stand Benson is back to taking the dirt off the graves, Noel Hare had added the 25.00 fee to the cost of the funeral as it should have been because once the plots are sold the Town is no longer the owner.

 

TOWN Hall Cleaning

 Elaine St. Clare offered to clean the hall for $10.00 per hour.  MS made a motion to hire Elaine St. Clare to clean the hall on a probationary period until the end of the year. Cleaning will be done the first time to bring the hall up to suitable cleanliness prior to the November 2^nd Election, and then for up to 2 hours a month before the first of the month, 2^nd by Ray Kriegl, all ayes. Paulette will contact Elaine.

 

Ditching Bucket

Keith said he could maintain the ditches better with a ditching bucket.  St. Joe’s had one used for $1350.00 a new one is priced at $2,650.00. MS made a motion to call St. Joe’s and if they still had the used bucket to purchase it for under $1400.00, 2^nd by RK, all ayes.

 

Payment of Bills – MS made motion to approve the payment of bills, 2nd by RK, all ayes. 

Budget Meetings: Board went through the proposed budget as compared to the previous year’s budget. PB directed to contact several other attorneys to see what hourly wages are without retainer fee. We do not really use Curran for the required $900.00 retainer fee to ask questions. We call the Town’s Assoc attorneys for free. If we had a legal problem we would have to pay in addition to the $900.00 retainer fee.

Meeting Adjourned 9:10 pm

Next Monthly Meeting: November 9, 2010

Paulette D Bradley, clerk                                           October 13, 2010 

 

 

 

 

Town of Fountain

Board Meeting Minutes

W9921 Jacobsen Road

Camp Douglas, WI 54618

September 14, 2010 6:30 p.m.

 

Meeting called to order by Chairman Wayne Olson (WO) at 6:30 P.M. Mark Stauffacher(MS),  Ray Kriegl (RK) Wayne Olson(WO), Kim Perz,  and Paulette Bradley(PB) answered roll call.

Citizens Attending: Diane Pack

MS made a motion to approve the agenda as changed, moving Building Permits up to the front of the agenda before Citizens Input, 2^nd by Ray Kriegl, all ayes.

Minutes were not discussed as the clerk forgot to add that to the agenda. Minutes from August and September will be reviewed at the October Meeting.

Building Permits: Todd and Rhonda Cook are requesting a variance to build a 34 X 36 Horse Barn closer to the property line than the 50 feet required in the Land Use Ordinance, Clerk directed to send notification to surrounding neighbors, and publish notice of the variance request.   Langer request for a permit for a new home and Diane Pack was granted a request for a new home permit.  RK made the motion to approve, 2^nd by MS, all ayes.

Citizens Input:  Paulette Bradley brought up the fact that her neighbor Kevin Neitzel had pulled up at least one of her survey stakes. It is illegal to pull up survey stakes. Mrs. Bradley wanted this in the record in the event that Kevin Neitzel put his driveway in closer than the required 6 feet from all lot lines or property lines. Mr. Neitzel is parking on the lot line now which is why he removed the survey stake.  Mrs. Bradley feels that it is not important to take any further action until they put in a permanent driveway with gravel. Mr. Neitzel’s permit to have a driveway was issued over two years ago and he does not have a drive way in or a culvert installed per town requirements. Mrs. Bradley does intend to put a line fence in on her property line in the near future.  The Neitzel’s were talked to over a year ago by Supervisor Arris Sullivan and advised that removal of the survey stake was illegal and that any drive way put in could not be closer than 6 feet to the survey stake.

Mark Stauffacher wanted to mention that he had attended a P and F Commission meeting and the First Responders and NL Fire Department may be separating and has separate operating budgets. MS suggested we budget $500.00 to the First Responders.

Several Citizens had called about damage done by farm equipment on Schroeder Road. There is at least 20 feet of damage. Keith will have to fix this damage and then provide the clerk with time and materials cost to bill the Schroeder Brothers for  the damage caused to the road.

Mark Stauffacher said he say Patrick Clark working with the town truck on Tunnel Road and he did not have the flashing lights on or a safety jacket as required. MS Stopped and informed Patrick Clark that he must use the lights and vest at all times for his safety as well as our liability.

Wayne Olson shared that the work was done on Tunnel Road to put in the new culverts and drainage , TOF has submitted the bill to the County for reimbursement. $4900.00.

Dale Benson came in during the election and asked if the TOF could use the sand that he had for roads. Discussion was that the sand was course and would not help with melting etc as good as the sand that the Town now uses.

Flag Pole

Wayne Olson rescinded his motion to purchase a flag pole for $85.00 from the American Legion, as the price of $85.00 was incorrect, RK send the motion to rescind. All ayes.  Wayne Olson made a motion to go ahead and purchase the 3 “Flag Pole from the American Legion for $136.00. MS 2^nd, all ayes.

 

HOFF ROAD

Wayne Olson brought up for discussion whether or not we should go forward with the seal coating on Hoff Road at this late date. When we received and approved bids, the work was to be done in June or July. Concern that because of lack of traffic on the road and cooler nights that we would not get a good seal and that parts of the road would get cut up when we plowed this winter.  MS made a motion not to go ahead and do the road,  to have PB check with Carol Doran, DOR as to if postponing the project would affect our highway aid for the following year(response was no, it would affect the year 2012), 2^nd by RK, all ayes. Wayne Olson will talk to Fred Brown and inquire if we postpone the work until early spring next year if the quote will be the same. The work has been postponed until next year. Wayne Olson to tell them to go ahead and do our small section of road on Benson Road to complete Clifton’s portion.

 

Sand Bids

There are 1 ½ tons per yard

Bollig’s Bid per yard is 6.75 a yard or 1.5 ton for ^.75

Hamm’s       8.45 Cubic yard 6.45  river run

Gerke   8.55 ton or 6.95 a yard

 17 yard truck, 21 tons

Motion by MS to go with Bollig’s for $6.75 a yard, 2^nd by RK, all ayes     

 

Budget Meetings Dates: October 12, immediately after Board Meeting

                                             October 26, 2010 6 P.M.

                                             Public Budget Hearing will be November 9, 2010 after the regular Brd Mtg.

 

RK made a motion to pay the bills, MS. 2^nd, all ayes.

 

Next Meeting Date is October 12, 2010 at 6:30 P.M.

 

Paulette D Bradley, WCMC                                                                                  September 19, 2010

 

 

 

 

 

Town of Fountain

Board Meeting Minutes

W9921 Jacobsen Road

Camp Douglas, WI 54618

August 10, 2010 6:30 p.m.

 

Meeting called to order by Chairman Wayne Olson (WO) at 6:30 P.M. Mark Stauffacher(MS),  Ray Kriegl (RK) Wayne Olson(WO), Kim Perz and Paulette Bradley(PB) answered roll call.  Citizens Attending: Tony Carpenter and John Wenum.

MS  Made a motion to accept the minutes from 7/7/2010, 2^nd by RK  M.S. made a motion to accept the minutes of the 7/21/2010 special meeting, 2^nd by R.K., all ayes. MS, made a motion to accept the treasurer’s report, 2^nd by RK All ayes.

Correspondence was read

American Transmission Company dropped off a schedule of public meeting regarding the placement of high power transmitters for wind power. We live in the project study area and all residents that wish to can attend these meetings. According to WO, Lee Meyerhofer ATM representative said each resident would get a letter with meeting dates on from ATM.

 

Building Permits

 Richard & Kathy Haske for Gazebo. RK made a motion to approve, 2^nd by MS all ayes.

 

Junk Ordinance Violations

were copies of the complaints handed in to the County from Arris Sullivan, no action required by the board.

 

Holding Tank Agreement

WO explained that the county had sent us notice that Tony Carpenter was given a permit to have a holding tank on his property. The Chair of the Township has to sign so that the county knows the township is aware of the agreement.

 

Remaining Delinquent PP is for Chesterfield Financial Corp and is $114.00. PB directed to contact assessor Jim Rogers to find out where and what the PP is. If it is a sign then PB will send a letter telling them if they don’t pay, then the sign we be removed.

Diane Pack has an outstanding Fire Bill which will be put on the tax roll if not paid.

Tunnel Hill Road Repair(Catch Basin)

 Keith has completed this project and we will submit bill to County DNR for payment on the project.

 

Web Page Maintenance

 RK made a motion to pay Shane Braun $20.00 an hour for web page support, 2^nd by MS, all ayes.

 

Flag Pole

 WO made a motion to purchase a new flag pole from the American Legion for $85.00, 2^nd by RK, all ayes.

 

 

 

 

Sand and Salt

Table discussion on Sand bid until September meeting. Bollig bid came in at $7.25 a yard.MS received the contract for salt the price went up to $68.15 a ton, last year was $67.14 an increase of $1.01. MS made a motion to sign the contract and fax it in, 2^nd by RK, all ayes.

Utility Terrain Vehicle Resolution

Utility Terrain Vehicle Resolution has been approved by Juneau County for all municipalities in the county. If the Town of Fountain is against allowing the UTV’s to travel on our roads we must pass a resolution saying so by 2012.  PB found a petition from 2007 with 250 signatures on against allowing ATV route in Town of Fountain. The UTV’s are different but most are driven by uninsured and young people. Most of the vehicles are unlicensed. The UTV’s have no place in road traffic. There are many dangerous curves on our roads. If a car or truck would hit one, they would be held responsible. The board has tabled discussion on this proposal to create a resolution against the UTV’s on our roads until our Town Annual Meeting in April 2011. 

MS made a motion to pay the bills, RK 2^nd, all ayes

Meeting adjourned at 8:30P.M.

NEXT BOARD MEETING will be September 14, 2010 at 6:30 P.M.

 

Paulette D Bradley, WCMC                                                                          August 12, 2010

Clerk Town of Fountain

 

 

 

 

 

 

 

 

Town of Fountain
Board Meeting Minutes
W9921 Jacobsen Road
Camp Douglas, WI 54618
July 7, 2010 6:30 p.m.

Meeting called to order by Chairman Wayne Olson (WO) at 6:30 P.M. Mark Stauffacher(MS),  Ray Kriegl (RK) Wayne Olson(WO) and Paulette Bradley(PB) answered roll call. Kim Perz was not in attendance. Patrolman Keith Hanson was present.
Citizens Attending: Doug Richards and Charlie Coffee.
R.K. Made a motion to accept the minutes with an amendment of adding M.S. interpretation of the business rules involving W-9’s.  2nd by WO, M.S. Nay
Kim Left the treasurer’s report, she threw out her back so she would be in to mail out checks later.
Correspondence was read
Building Permits: Charlie Coffey was in to discuss the remodeling done in his home and the request for a permit to put an adjoining garage.  Mr. Coffee will need to permit for Increasing 25% of value of the house MS made a motion to approve the building permit and not ask for penalties if he pays for a permit for the changing of the value of the house $100.00 and Garage $100.00. Mr. Coffee gave a check 4364 for $200.00. RK 2nd, all ayes.  Todd Kellner will do the final inspection of the house.
Gundlach request for a storage shed permit. The Shed will be 24” X 32” . WO said that Mrs. Gundlach had said they were going to build a new house in spring when he talked to her and there is now no reference to that on the building permit request. On the drawing included in the application you could not tell how close to the house the shed would be or the property line.  WO made a motion to approve the building permit based on approval from Ray Kriegl after a site visit, 2nd by M.S. All ayes.
Buzz Olson wanted to move his building and he had permission to do so over a year ago but did not proceed, he was granted permission to do so, and had a variance granted and the neighbors agreed to let him move the building. It still cannot come into compliance but it will be much better than it was and it would be safer for traffic on that road. It will be three feet of compliance on Jacobsen but in compliance on Town Line Road after it is moved. MS said we should not wave the fee because no extension was requested. M. S made a motion to approve the variance prior approved per payment of the $50.00 to the Town of Fountain for the moving of the shed.
Question on Del PP Taxes on whether or not we should pursuit in small claims court. PB to look up those still delinquent and put on August Agenda.
Fire Bills with outstanding balances on will be discussed in September on whether or not to put on the tax roll.
Tunnel Hill Road Repair(Catch Basin)  TOF will by the culvert, we will use the county equipment but Keith’s time. 30” Aquifer so we need to have a smaller tube than 30”. A Plastic 24” culvert at 60 feet long will cost @ $897.00 (14.96 a foot). Keith was directed to order the culvert.
PB asked Keith to come up with the fire number for Mrs. Kellogg, as she has paid the entire amount for a fire number sign.
Klinker Road damage. Bells Udder Farm tore up the road, PB directed to send the repair bill to Bell’s Udder Farm for 3 yards of Patch Mix at $100.00 a yard.
Land Use Ordinance
PB handed out copies of the Land Use Ordinance which has already established $500.00 a day penalties’ for non compliance of Building permits and all other “rules” in ordinance.

Web Page Maintenance
PB made out a check to Shane Braund for creation of our webpage and training of the clerk. PB asked if we could establish an hourly rate to pay Shane if he is called in to fix something or teach something to the clerk or treasurer on Webpage maintenance. After speaking to Shane, PB to come back to the board at August Meeting for discussion.
MS made a motion to pay the bills with the exception of the bill from Stan Benson for dirt removal from gave sites.TOF does not own the gravesite, the citizens do so the bill for this should be sent to the funeral home to be paid as part of burial expenses. , RK 2nd, all ayes. Motion Carried. PB directed to write a letter to Stan Benson.
Meeting adjourned at 8:30P.M. NEXT MEETING JULY 21, 2010 at 6:30 P.M. to discuss the 2009 audit.
NEXT BOARD MEETING will be August 10, 2010 at 6:30 P.M.